Academic Administrator
ESOFT Uni (Pvt) Ltd
- Salary
- Not disclosed
- Job type
- Full-time
- Work type
- On-site
- Experience
- Any
Colombo 4·Posted Sep 10, 2026
Academic Administrator
Company: ESOFT UNI
Join our academic administration team and support academic governance and executive coordination at ESOFT UNI.
Key Responsibilities
- Meeting Governance & Minute Taking
- Coordinate, schedule and organize key university meetings (Senate, Academic Boards, Faculty Boards, and executive committees).
- Prepare and circulate agendas, briefs and supporting documentation well in advance.
- Produce precise, high-quality and objective minutes of meetings, capturing complex discussions, policy decisions and action items.
- Maintain a secure and accessible digital archive of meeting minutes, resolutions and policy updates.
- Academic Follow-up & Compliance Monitoring
- Act as the liaison between the Vice-chancellors Office, Marketing department and the academic faculty.
- Track and monitor action items and follow up with Registrar, Marketing department, Deans, Heads of Departments and academics to ensure deadlines are met.
- Assist in monitoring timelines for exam paper submissions, curriculum reviews, quality assurance reports and student grievance resolutions.
- Escalate potential delays or compliance issues to the Deputy Vice-Chancellor with proposed solutions.
Required Qualifications & Experience
- A bachelor's degree from a recognized university in IT, Business Administration, Hospitality/Travel and Tourism, English, Psychology.
- Ideally 3-5 years of experience in lecturing/academic administration work, preferably within a higher education institution or a highly structured corporate environment.
- Willingness to conduct lectures is an added advantage.
- Exceptional, verifiable experience in high-level minute-taking and managing meeting workflows is essential.
Key Skills & Competencies
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and institutional management systems.
- Experience with digital task-tracking or project management tools (e.g., Trello, Asana, MS Planner) is a distinct advantage.
- Very good written and spoken English, with the ability to articulate complex academic discussions clearly and professionally.
- A strong, assertive, yet diplomatic interpersonal style to effectively follow up on deadlines with senior academic staff and professors.
- Outstanding project-tracking skills with the ability to manage multiple deadlines simultaneously without compromising on accuracy.
Contact Information
Email: careers@esu.lk
Location: Bambalapitiya
Contact: 70 396 2965