Administrative Assistant - School of Foundation Studies

Administrative Assistant - School of Foundation Studies

Join the School of Foundation Studies at the Informatics Institute of Technology (IIT)! We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support for the School of Foundation Studies. This role is ideal for someone who enjoys working in an academic environment, managing documentation, coordinating with multiple stakeholders, and contributing to quality assurance and programme administration.

What You'll Do

• Coordinate and maintain programme specifications, curriculum documents, and academic records.
• Support documentation for NQUAL registration and other regulatory requirements.
• Maintain quality assurance records and assist with programme reviews and accreditation activities.
• Manage document control, version updates, and record management systems.
• Provide administrative support for curriculum revisions and academic initiatives.
• Coordinate with academic staff and internal departments to ensure timely completion of programme documentation.
• Prepare reports, meeting minutes, correspondence, and other administrative documents.
• Maintain accurate filing systems and ensure the confidentiality of academic records.

What We're Looking For

• G.C.E. Advanced Level qualification.
• Diploma or Higher Diploma in Business Administration, Office Administration, Education Management, or a related field.
• A Bachelor's Degree in Business Administration, Management, or a related discipline will be an added advantage.
• Minimum 2 years of experience in administration, office administration, coordination, or a similar role.
• Previous experience in a higher education institution will be an added advantage.
• Strong organizational, documentation, and coordination skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications.
• High attention to detail and the ability to manage multiple priorities.

What We Offer

• A proactive and dependable individual with excellent organizational skills.
• Strong attention to detail and commitment to accuracy.
• A team player with excellent interpersonal and communication skills.
• Ability to maintain confidentiality and work professionally in a fast-paced academic environment.
• A willingness to learn and contribute to the continuous improvement of academic administration.

Send your CV to hr@iit.ac.lk with "Administrative Assistant - School of Foundation Studies" in the subject line.