Document Controller / Project Secretary (Executive Grade)

Who we are

Overseas Realty (Ceylon) PLC (ORCL) is a flagship Board of Investment-approved company engaged in property investment, development, and management. We are seeking dynamic and experienced Document Controllers to join our projects in Galle and Colombo.

The Role

• Maintain and manage all project documents including drawings, RFIs, submittals, reports, and correspondence.
• Ensure documents are properly logged, distributed, and filed according to project document control procedures.
• Maintain document registers (incoming/outgoing correspondence, drawings, submittals, etc.).
• Track revisions and ensure the latest approved documents are available at the site.
• Archive superseded documents in accordance with document control standards.
• Handle telephone calls, emails, and visitor coordination.
• Maintain confidentiality of project information and company documents.
• Coordinate with consultants, contractors, and suppliers regarding document submissions.
• Provide administrative support to the Project Manager and project team.
• Prepare letters, reports, minutes of meetings, and project correspondence.
• Maintain meeting schedules and assist in organizing project meetings.
• Record and distribute meeting minutes when required.
• Manage office filing systems (both digital and physical).
• Receive, log, and distribute incoming correspondence.
• Issue outgoing letters and transmittals to consultants, subcontractors, and clients.
• Coordinate document submissions between the site office and head office if required.
• Ensure all records are properly indexed and stored for easy retrieval.

The Person

• 3–5 years experience in document control or administrative roles.
• Experience in construction, engineering, or project site environment is preferred.
• Strong organizational and document management skills.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Location

Projects in Galle and Colombo.

Application Instructions

Please forward your comprehensive resume with a recent photograph along with the names and contact details of two non-related referees to the address below within 10 days of this advertisement. Mention the position applied for on the top left corner of the envelope or in the subject line of the email.

Head of Human Resources
Overseas Realty (Ceylon) PLC
#18, East Tower, World Trade Center, Colombo 01.
Email: careers@orcl.lk
Fax: 0112-449303