Executive Assistant

Role Summary

Union Bank of Colombo PLC is seeking a highly organized, proactive, and professional Executive Secretary to Senior Vice President to provide comprehensive administrative and executive support. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities while maintaining the highest level of confidentiality and professionalism.

Key Responsibilities

• Provide dedicated secretarial and administrative support.
• Manage complex calendars, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, minutes of meetings, and other business documents.
• Screen and prioritize incoming communications, ensuring timely and appropriate responses.
• Coordinate meetings with internal and external stakeholders and maintain accurate records.
• Handle confidential information with discretion and professionalism.
• Monitor follow-up actions arising from meetings and ensure timely completion.
• Organize board, management, and departmental meetings as required.
• Maintain efficient filing and document management systems.
• Liaise with senior management, customers, regulators, and other stakeholders on behalf of the Senior Vice President.
• Assist in the preparation of reports, budgets, presentations, and business proposals.
• Support special projects and perform other administrative duties as assigned.

Requirements/Qualifications

• Professional qualifications in Executive Secretarial Studies or Business Administration.
• Minimum 5 years of experience in an executive secretarial or senior administrative role, preferably within the banking or financial services sector.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills in English.
• Strong organizational, multitasking, and time-management abilities.
• Experience in managing confidential and sensitive information.

Salary/Benefits

An attractive remuneration package, including staff loan facilities at concessionary rates and excellent career development opportunities, awaits the successful candidate.