Executive Assistant & Company Secretary

Assistant Company Secretary Cum Personal Assistant

Company: Associated Motorways (Private) Limited (AMW Capital Leasing & Finance PLC)

Who Are We?

AMW capital Leasing and Finance PLC is a finance company registered under the Central Bank of Sri Lanka and a subsidiary company of AMW Group which is a leading corporate entity in Sri Lanka and the sole distributor for several world-renowned automobiles and related brands, under the umbrella of Al-Futtaim Group, Dubai UAE.

Overview of the role

The Assistant Company Secretary / Personal Assistant to the CEO is responsible for supporting corporate governance requirements while providing high-level administrative and executive support. The position ensures efficient coordination of board and committee activities, compliance with statutory obligations, accurate documentation, and smooth executive operations. This role requires exceptional organizational skills, strong communication abilities, a high level of discretion, and the capability to manage sensitive information with professionalism.

What you will do

• Assist the Company Secretary in ensuring the organization complies with statutory, regulatory, and corporate governance requirements, including maintaining registers, preparing filings, and coordinating with regulatory bodies.
• Assist in organizing and coordinating board and committee meetings, including preparing agendas, circulating papers, drafting minutes, recording resolutions, and following up on action items.
• Provide comprehensive administrative and operational support to the CEO, manage the CEO's calendar, communications, travel arrangements, and ensure the smooth flow of executive activities.
• Serve as a liaison between the CEO, board members, senior leadership, and external stakeholders, ensuring timely and accurate communication while maintaining confidentiality.
• Prepare, review, and manage official correspondence, reports, presentations, and briefing materials for the CEO and undertake secretarial functions.
• Assist in managing office operations, coordinating special projects, organizing corporate events, and ensuring administrative processes run efficiently across departments.

What equips you for the role

• A Registered Company Secretary, Attorney-at-Law qualification will be an added advantage.
• A minimum of five (05) years' experience as an Assistant Company Secretary, including at least two (02) years' exposure in a PLC, Finance Company, or Bank.
• Thorough knowledge of the Companies Act, Listing Rules, and CBSL Regulations.
• Ability to work independently while demonstrating sound judgment and discretion.
• Excellent command of the English language, with strong written and verbal communication skills.
• A high level of professionalism, integrity, and confidentiality.