Executive Assistant to Chairman and Managing Director

Personal Assistant (PA) to Chairman | Managing Director

Company: Ceylon Liquor Holdings (Pvt) Ltd

We are seeking a highly professional, confident and well-organized Personal Assistant to provide direct administrative and executive support to the Chairman/Managing Director.

Key Responsibilities

• Manage the Chairman/Managing Director's daily schedule, appointments, meetings and travel arrangements
• Handle personal correspondence, emails, letters and reports and confidential documents
• Communicate and coordinate with banks, financial institutions, lawyers, government authorities, suppliers, investors and business partners
• Assist with banking-related matters, including preparing and following up on documentation, facilities, payments, transfers and correspondence
• Liaise with bank managers and relationship officers on behalf of the Chairman/Managing Director
• Conduct negotiations and follow-ups with suppliers, service providers, business partners and other stakeholders
• Attend meetings when required and prepare minutes, action points and follow-up schedules
• Monitor important deadlines, payments, renewals, contracts, finances and business commitments
• Prepare presentations, proposals, reports, letters and other business documents
• Maintain confidentiality regarding personal, financial, corporate and business information
• Coordinate between different companies, departments and external professionals
• Handle routine tasks and business matters independently when required
• Represent the Chairman/Managing Director professionally when communicating with external parties
• Perform other duties and special assignments as required

Essential Requirements

• Fluent English – written and spoken
• Tamil language skills will be an advantage but are not mandatory
• Strong negotiation and communication skills
• Good understanding of banking and financial procedures
• Excellent organizational and time-management skills
• Ability to communicate confidently with senior-level professionals
• Strong computer literacy, including Microsoft Word, Excel, PowerPoint, email and online banking platforms
• Ability to work under pressure and handle multiple responsibilities simultaneously
• Professional appearance, attitude and communication
• Willingness to work flexible hours when business requirements arise
• Previous experience as a Personal Assistant, Executive Assistant, Banking Assistant, Relationship Officer or similar position will be an advantage

Preferred Personal Qualities

• Highly trustworthy and discreet
• Confident and mature
• Professional and well-presented
• Strong problem-solving ability
• Good judgment and decision-making skills
• Proactive rather than waiting for instructions
• Strong follow-up and negotiation skills
• Able to work with external parties
• Able to work independently
• Flexible and adaptable

Additional Advantage

Experience dealing with:

• Commercial banks and financial institutions
• Corporate banking facilities
• Loans, overdrafts and other banking facilities
• Company documentation
• Government institutions
• Legal professionals
• Business negotiations
• Investors and corporate clients

Location & Contact

Office Address: 651, Kotte road, Kotte

Apply via email: Janith@ceylonliquorholdings.com or janithkashan@icloud.com