Executive - Facility Coordination (AUS Calendar - AUS Shift)

Role Summary

H Connect International (A Hirdaramani Group Venture) is a leading global Business Process Management (BPM) and outsourcing company. We provide professionals with opportunities to work in diverse, international environments and develop future-ready skills within an inclusive and collaborative culture.

Key Responsibilities

• Draft, prepare, and review correspondence, reports, and presentations with minimal supervision.
• Maintain accurate property documentation, including contracts, compliance records, plans, manuals, and asset registers.
• Maintain property compliance and risk documentation.
• Ensure all documents, photos, and records are properly uploaded and maintained within the property management system.
• Support filing structures and maintain both physical and electronic records.
• Process internal and external accounts and liaise with shared services or corporate finance teams regarding revenue collections and expense payments.
• Follow up with vendors regarding invoice queries and payment status.
• Investigate invoice discrepancies and assist with account reconciliations.
• Raise and track work orders for vendors as directed by the Facilities Management team.
• Maintain vendor records and update property information within the management system.
• Build strong working relationships with Property Managers, clients, consultants, contractors, and internal teams.

Requirements

• Diploma or Bachelor's degree in Business Administration.
• Minimum 4 years of experience in a similar capacity.
• Strong organisational skills with the ability to prioritise tasks and meet deadlines.
• Excellent verbal and written communication skills with high attention to detail.
• Strong customer service and stakeholder management skills.
• Basic financial knowledge, including invoice and expense handling.