Hotel Accounting Assistant

Responsibilities of a Hotel Accounts Assistant

An Accounts Assistant in a hotel supports the Finance/Accounts Department with daily financial transactions, record keeping, reconciliations, and reporting.

Key responsibilities:

• Daily Accounting
  • Record daily hotel income and expenses.
  • Maintain accurate accounting records and supporting documents.
  • Post transactions into the accounting PMS/POS & Tally system.
• Income & Revenue
  • Check daily room, restaurant, bar, and other departmental revenue.
  • Verify cashier reports and POS transactions.
  • Reconcile cash, credit cards, bank transfers, and other payments.
  • Follow up on discrepancies.
• Accounts Payable
  • Check supplier invoices against purchase orders and goods received notes.
  • Prepare payments to suppliers after proper authorization.
• Cash & Banking
  • Perform bank reconciliations.
  • Report cash shortages or excesses immediately.
• Payroll & Staff Accounts
  • Assist with payroll preparation.
• Purchasing & Inventory
  • Verify purchasing documents and supplier invoices.
• Month-End Closing
  • Assist in month-end accounts closing.
  • Assists in P&L preparation
• Internal Controls
  • Ensure transactions have proper approvals and supporting documents.
  • Report irregularities, missing documents, or suspected errors to the Accounts Manager/Financial Controller.
• Audit & Reporting
  • Maintain documents for internal and external audits.
  • Assist the GM/AM with financial reports.
  • Keep accounting records properly filed and confidential.

Main objective: To ensure that the hotel's financial transactions are accurately recorded, properly supported, reconciled, and reported on time.

Apply: gm@tepraas.com